UC Enabled Meeting Spaces
Simple, intelligent meeting rooms
If collaboration is the engine of innovation, meeting spaces are an organization’s engine room. Meeting spaces are more than rooms, they are venues for discussion, learning, sharing and change—the interactions that propel organizations forward.
Today’s workforce is mobile, global, and connected. There is an increased need for workers to be able to collaborate from anywhere, and an increased expectation for organizations to provide accessibility. It’s essential for the modern meeting room to not only occupy a physical presence, but also a virtual one: one where collaborative technology can thrive.
Equipping your meeting spaces with unified communications (UC) not only makes your organization connected and accessible but enhances collaboration, allowing on-site and remote users to communicate, share and edit content for maximum productivity.
When considering a UC-enabled meeting space, ease of use and user experience is our priority. At UnifiedCommunications.com, we prefer not to ask what you want in your work space, but rather how you would like to use the space, and explore how UC technologies can enable this. We balance the latest technology, integration techniques, and practical control methodologies to create the optimal, streamlined UC experience, and bring the meeting room to life.
As a Microsoft Gold Partner focused on communications, we are among the most experience designers and integrators of Lync and Skype for Business powered meeting spaces. Our industry expertise and innovative approach makes us more than a supplier; we are a valued partner to thousands of companies.
Contact us today at 800.641.6416 or Connect@UnifiedCommunications.com to discuss how a UC solution could benefit your organization.
What is a UC-enabled meeting space?
UC applied to a meeting space could involve, for example: remote participants joining a meeting and participating via webcam; collaboration on an electronic whiteboard; and inking or editing digital documents. While every situation demands a different solution, the following are some overviews of a few commonly referenced UC-enabled meeting spaces.
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1-4 users | Plug & play | BYOD compatible
Designed to encourage creativity and collaboration, Huddle Rooms provide the collaborative work space that is lacking in many open plan offices.
These small meeting spaces, sized to accommodate 1-4 people, are usually equipped with audio, video and display system technology, and a collaborative work surface such as a digital whiteboard, SMART board or glass board. Aimed to provide a more agile approach to collaborative work and meeting spaces, they are furnished more casually than a meeting or boardroom. Most companies with Huddle Rooms have multiple meeting/collaborative spaces depending on the size and requirements of their workforce.
The requirements of a huddle room are less elaborate than that of a larger meeting space, but it’s essential they are streamlined, flexible and user friendly to allow for ‘plug and play’ approach and BYOD.
1-2 users | Plug & play | BYOD compatible
These are spaces or rooms situated throughout the workspace, available more for individual use and "plug and play" with BYOD, without the need for scheduling or setup. Work nooks are intended to compliment open plan workspaces.
Small/Medium Conference Room
Small: 1-10 users | Medium: 10-25 users
Slightly larger than a Huddle Room, Small-Medium Conference Rooms take a more formal approach to a corporate meeting space. These rooms are ideal spaces to cater for internal and external meetings such as recruitment interviews or project meetings, staff training, client presentations, or any activity that requires sound privacy—particularly to serve open office environments.
These small to medium rooms are usually equipped with audio, video and display system technology, and a collaborative work surface such as a digital whiteboard, SMART board or glass board. While large conference tables are common place, incorporating flexible furnishings allows the room to serve multiple purposes in different configurations.
A Small or Medium Conference Room may complement other meeting spaces, allowing an alternative to over-booking the chief meeting room, while providing sufficient resources to support medium-large groups.
Large Conference Room
Due to their larger scale, these rooms have a more sophisticated audio-visual requirements, often including installation of microphones and speakers throughout the room, multiple cameras to deliver high fidelity sound and video, and suitable storage for equipment when not in use. Usually the most formal venue in an organization, with larger and more permanent furnishings, managing the acoustics, lighting and storage in these rooms is integral to delivering the best user experience.
A Telepresence Room is a conference space dedicated to videoconferencing that aims to replicate face-to-face communication with the highest possible level of sight and sound fidelity. While most meeting spaces, and even workspaces, these days incorporate videoconferencing technology, Telepresence Rooms are a more formal, high-end approach to virtually-enabled meeting spaces.
The Training Room
Targeted to enable learning, Training Rooms require special consideration of the audio and video clarity for remote participants to be equal to that of those attending on-site. Additional considerations include the ability to record and live stream to allow for remote training and playback.
UC can provide great possibilities to enhance the learning experience through interaction, contribute and share content.
Auditoriums are designed to accommodate larger audiences with a focus on hosting performances and presentations, including live or streamed material, or a combination of both.
Permanent seating allows for maximum capacity, and the audio visual requirements are often complex. Given the large space, consideration must be given to acoustics and audio quality, sightlines and visibility of digital material, recording ability and speech and visual reinforcement.